DESE Administrative Specialist for the English Learner/ESOL Unit
The Administrative Specialist provides support to the ESOL Program Director and Regional EL
Specialists to ensure seamless operation of the EL/ESOL Unit.
Essential Duties and Responsibilities
Provide assistance to state director and Regional English Language Specialists
- Assist with desk monitoring/risk assessment tasks
- Keep/organize meeting notes
- Maintain ESOL Coordinator Master List with annual EL data included
- Make travel arrangements and meeting arrangements
- Develop processes or procedures for projects
- Support grant management system activity related to unit grants
Develop/maintain filing system
Submit orders, PO’s, maintain budget information to maintain grant funding
Submit IORs, TR1s, and OST
Coordinate with vendors on material and venue, processing purchase orders for our unit,
following company policy and procedure
Manage detailed projects, to ensure timely completion of assignments to meet objectives
Filing reports required by the Co-op and ADE
Maintain email list serv and website submissions
Respond professionally to general inquiries regarding ELs and/or routes person to appropriate
Provide support to districts regarding TransACT ParentNotices—connect to resources needed;
provide one-on-one training on utilizing ParentNotices; serve as liaison between TransACT
and DESE/Northwest ESC
Provide support to district ESOL Coordinators, SIS staff, registrars and other school staff
responsible for entering EL related data in eSchool to ensure data accuracy including monthly
analysis of statewide LMS Error Report data
The EL Administrative Specialist will:
engage with all stakeholders in a positive, respectful, and professional manner exemplifying
the agency’s goals of leadership, support, and service;
possess excellent communication skills in responding to questions from the public and
judgment in referring questions to the appropriate agency contact;
possess knowledge of office procedures and equipment
preferably possess knowledge of school computer programs (eSchool, Cognos, SIS, etc.) or be
able to learn such programs
exhibit strong organizational skills
exhibit excellent written and verbal skills
demonstrate positive attitude and interpersonal skills
Certificates, Licenses, Registrations
Experience in related field preferred
Some college preferred
Proficiency with MS Office
Proficiency with Google and Internet
Salary: Beginning at $32,000 plus competitive benefits
260 day contract working the DESE State Schedule
Location: Northwest Educational Service Cooperative, 4 N Double Springs, Farmington, AR
In order to apply for this position, please send your resume and cover letter to:
Tricia Kerr, firstname.lastname@example.org
Starting Date: Immediately
Position Type: Full-time
ASSOCIATED DEGREE OR EXPERIENCE IN AR MIGRANT EDUCATION PROGRAM PREFERRED. MUST HAVE A VALID DRIVER’S LICENSE.
The recruiter is responsible for assisting with the Identification and Recruitment (ID & R) of migrant students and families in Arkansas. Additionally, this position will work with school districts, agribusiness owners and operators, and community resources to fully identify migrant students as part of a statewide team of recruiters. Accurate eligibility information is gathered through interviews and follow-up communications with families and individuals.
Technology is utilized to complete necessary data entry into the State databases. Regular attendance at local and state assigned professional development is essential.
- Experience working with migrant families, students, or speakers of other languages; Minimum of high school diploma or certificate of equivalency
- Ability to perform data entry using a computer along with strong attention to detail; Ability to communicate and work well with diverse populations, and willingness and ability to adhere to statewide procedures and standards.
- Must have a valid driver’s license.
- Bilingual in English and Spanish (or other language high in need)
- Identify and recruit migrant students through schools, home interviews, businesses, churches, and communities in the assigned region
- Work in collaboration with school personnel, (counselors, secretaries, etc.) to screen enrollment of new students and follow up with parents to assess family eligibility and family needs
- Obtain training and information to remain current on all Federal and State COE requirements and standards
- Become familiar with Arkansas school districts, communities, processing plants, and agribusinesses in order to continually survey the area for migrant families on an ongoing basis Establish working relationship with other community resources, agencies, and agribusiness personnel
- Work with other State Migrant Recruiters to ensure all new students in the area are being interviewed and assessed for program eligibility
- Attend State and National ID & R training events as required by the State Director; Provide OSY instructional supports in Reading, GED & Life Skills
- Work in collaboration with non-project schools to leave and retrieve surveys as needed; Must support the Migrant Education continuous Improvement Cycle
- Respond to inquiries for the purpose of providing information and/or direction relative to Migrant recruitment. Serve as liaison with a variety of outside and community individuals/agencies for the purpose of conveying and/or receiving information and coordinating Migrant recruitment activities.
ADDITIONAL DUTIES & RESPONSIBILITIES:
- The job requires flexible working hours which may include early morning hours, evening hours, and occasional weekend hours. Also involves extensive driving
- Establish contacts and regular visits with agencies and business sites serving migrant families for the purpose of having them identify potentially eligible families. Examples of agencies are health clinics, day-care centers, adult education sites, ESL classes, governmental agencies, farm worker unions, legal aid agencies, and churches. Examples of businesses are Laundromats, stores, movie theaters, restaurants, and shopping malls.
- Perform other duties as assigned in keeping with federal rules, and regulations of the federal programs managed by the department.
- Analyze and evaluate a variety of program related data for the purpose of ensuring that program initiatives and activities meet Federal, State and District objectives relative to Migrant recruitment.
- Other duties as assigned
- Interpret and translate as needed
- Must demonstrate excellent interpersonal skills
- Must maintain strict confidentiality
- Must demonstrate proficiency in ability to produce excellent work as requested by the State Director
- Must assume responsibility for individual professional growth by staying current
- with literature, research, and/or practices
- Must have reliable transportation
- Manages all job duties with mobility, agility, and dexterity
- Daily travel with significant time in a vehicle. Occasional overnight travel, both in and out of state will also be required
- Ability to lift a maximum of 40 pounds
- Work in a noisy environment with many interruptions
- Requires the ability to read and evaluate information on the printed State’s COE form and procedures At least year(s) of relevant experience preferred.
Citizenship, residency or work visa required
Send resume and application to Mr. Bryan Law, Director email@example.com
Classified applications are located on the NWAESC website: starfishnw.org